Integrated System of Investment Plan Preparation and Monitoring (ISIPPM)
MPED believes in the importance of continuous improvement of development plans. Hence, the need to develop an automated integrated system for planning has emerged, whether in terms of developing the conceptual framework for planning, or developing mechanisms of preparing long-term, medium-term or annual plans. This system represents the digitization and automation of the key phases of the public investment management process: Socio-Economic Development Plan (SEDP) appraisal and plan preparation, Implementation, and Monitoring. This system links MPED with the spending agencies, in order to receive their proposals for medium and short-term development plans in light of Egypt’s Vision 2030.
1. Link the SDGs and Egypt Vision 2030 to the GoE action program (2018-2022) and public development projects. 2. Enable public entities to formulate their development plans and submit plans’ proposals through electronic forms to request funding that are appropriate to the nature of the public entity. 3. Establish the main building block for the information structure of the proposed projects for public entities, to serve the SDGs, Egypt Vision 2030, and the GoE action program to facilitate the monitoring process. 4. Provide transparency in the selection process of projects by standardizing project judgement and trade-offs. The available database also enables the development of economic plans for the 7 regions of Egypt and allows citizens to learn about projects implemented within their region, governorate, or even city, district or village.
ISIPPM is a robust, secure, user-friendly, integrated and easily accessible national system for public investment plan preparation and monitoring. And a source of reliable information for the Ministry of Finance, the National Investment Bank and other decision-making agencies in Egypt. The main aim is to raise the efficiency of services, maximize the return on investment, increase its effectiveness, thus improve the lives of citizens.
An action plan for publishing the ISIPPM online on the world wide web was proposed, developed and successfully launched. As per international automation frameworks, MPED’s approach in supporting the automation of the ISIPPM includes six key pillars: 1. Ensuring Process Excellence by reviewing all the public investment processes within MPED and between MPED and MOF to ensure that they are efficient and undergo regular improvement. Technical expertise is being provided to continuously improve and enhance existing PIM processes and workflows. Assistance has also been provided in documenting and drafting all existing processes. 2. Enabling Automation Governance: which prescribes the monitoring, management, and re-architecting of systems under automation; 3. Safeguarding Data Governance, which includes management principles, access, and usage decision rights, and securing the data resources; 4. Consolidating Automation Applications Governance by choosing the appropriate programming language that is aligned to the requirements of the system; 5. Supporting Technical Skills Development: given the importance of ensuring the sustainability of the ISIPPM development, MPED has put together a highly experienced team of developers to work on the ISIPPM; 6. Sustainable Deployment, by maintaining automated applications and documentation to keep applications operating efficiently.
The ISIPPM not only automated the system of plan preparation, implementation and Monitoring, but as well it is a system where decision making about planning allocations is made automatically, through system imbedded selection criteria. Key interventions introduced via the ISIPPM to enhance the plan preparation included: - A workshop was held to identify the criteria that the MPED qualitative sectors consider when evaluating projects. - The IT team working on ISIPPM developed a dashboard that was tailored to create needed analytics. - A new automated M&E module was developed. MPED, using equipped tablets, initiated field visits to confirm and revise the data about the progress. The field M&E system is directly linked with the database of public investment projects. - MPED worked on supporting governmental employees (800 civil servants) through training on the new electronic system. - MPED is currently providing trainings on "Planning Concepts" for districts & directorates.
During the first year of application, the database showed issues in the names of the projects, such as: the irrelevance of the project’s name to its nature, the project’s name indicated a wider or narrower perspective, or the name do not reflect the location. These issues impacted the monitoring phase. MPED took corrective actions and standardized the names of submitted projects. The project has achievements that can serve as a recommendation for national authorities in its automation plans. These achievements include criteria for project evaluation, project naming standardization and capacity development packages for government employees.
Sustainability: - Equipping MPED IT department with up to date coding software and high-end computers with enhanced features to enable them to perform their jobs efficiently, in addition to the needed trainings. - Full documentation of existing process flows, databases, coding language etc. - User friendly manuals and initiating online explanatory videos to guide new and old users throughout the system. - MPED conducted ToT training for young employees to act as ISIPPM ambassadors and train all GoE entities on the new system. Replicability: The system can be further designed according to different business model and procedures. ISIPPM depends on multi-layered security system for the sensitivity of the data incorporated in the database, likewise, it can be used for other governmental institutions with similar nature and precautions. The system is designed to be integrated with other databases for future phases, so this experience can be redesigned to integrate other databases.
ISIPPM was not the first attempt for automating the public investment management. Previously an Oracle-based system was developed to archive public investment plans. Spending agencies were given access to the database via providing users with a username and password, installing a specific software on the work PC, and a USB token. This user/computer-specific process also means that employees had to limit uploading of investment plans to a specific computer and during specific times which limited their ability to meet the deadlines. It also caused great frustrations leading many spending agencies to have to go to MPED and upload their investment plans from there. ISIPPM facilitated the process especially during the pandemic, as it allowed uploading the required data remotely without the need for physical presence.
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ISIPPM has a deep impact on national level to governorates level concerning project management and investment management as well.